Cahsee pre id template

For purposes of the counting students in the Dashboard for charter schools, the charter school will retain its students. The students will not be attributed back to the District of Special Education Accountability. To report an infant in the Part C Program on an IFSP who has not yet turned three, who has been referred for an initial evaluation for Part B, and ultimately is determined to be ineligible for Part B, do the following:. This is a local decision. Your data team should be aware of all local data, but the person who reviews and approves the SPED data is determined locally.

The person reviewing the data locally for submission approval should be the most knowledgeable on the SPED data and local SWD population to ensure the best possible data quality. Where discrepancies exist, they need to be resolved for data accuracy and integrity. By resolving the discrepancies, the data become more reliable for any future analysis. Demographic discrepancies will be monitored by the CDE and may become a fatal error in the future.

However, you may need to associate the user's account to your LEA and assign roles to allow the SELPA more detailed information to assist them in reviewing the data prior to approving the data. Also, existing accounts need to have the new SPED roles assigned to them in order to access the new functionality; the roles are not automatically added to existing users' accounts.

This reconciliation will only make the reporting more reliable, accurate, and error-free. Currently, when users receive input validation errors, these errors are automatically transferred through the application program interface API back into the special education data systems SEDS so that users can fix the errors directly in the source system.

Unfortunately, at this time however, the certification errors are not automatically transferred back to the special education data coordinators through the API.

These individuals should receive any student data privacy training that is provided to users at the local level. The API functionality automatically posts passed records. A student can remain in the IN grade level until they are of preschool age three years old. It is not necessary to change their grade level to TD when they turn 19 months old. However, it is necessary to include these students who are parentally placed in private schools in the annual proportionate share calculation.

Therefore, LEAs must track the annual offers of FAPE in the local special education data system and include these students parentally placed in private schools if they fall into the following categories:. For students who are school-age Kindergarten through 12 , the enrollment start date should reflect the first day the student was expected to attend a school within the LEA. Box addresses to be populated for the Residential Address in the Student Information file.

Students with a primary residence category code Field 2. The address will be accepted. Postal Service address directory. The mailing address is recommended because the mailing address is needed for LEAs opting to have student addresses printed on Smarter Balanced Individual Student Reports ISRs , and for the direct certification process, which matches on either the mailing address or the residential address.

According to the California Code of Regulations, Title 5, Section Varieties of Pupil Records , the principal of each school shall keep on file a record of enrollment for each pupil currently enrolled in the school. The Student Legal First Name is the first name of the person which is given to a person after birth e. The CDE recommends that summer school enrollments not be reported as it is likely the summer school enrollment record will cause a concurrent enrollment to be created.

LEAs should only use the Administrator Job Classification 10 and associated administrator non-classroom-based or support assignment codes if the person's duties as described in their job description require an administrative services credential. Select the appropriate non-classroom-based or support assignment code if the individual does not perform duties requiring an administrative services credential. Users may review the following CTC assignment resources web pages for additional information.

To view this information, users will need to log in: Username: cig Password: ctcguide. There is currently no specific resource or document that specifies which credential and authorizations are appropriate for each Non-Classroom-Based or Support Assignment Code.

However, in general there is guidance in the Commission on Teacher Credentialing's CTC Administrator's Assignment Manual that identifies which credentials and authorizations are appropriate for specific content areas and assignments. For staff who are permitted to serve in a position requiring certification that are permitted to do so because they hold the appropriate license, but not a credential, these individuals may, but are not required to, obtain a Certificate of Clearance through the Commission on Teacher Credentialing CTC so that they can be issued a SEID and reported to CALPADS.

This exception gets generated when an LEA has populated field 9. Historically in CALPADS, LEAs were told to report the EL services that the teacher was authorized to teach on the course section, however, there has been a shift to collect the services the teacher is actually providing to any ELs enrolled in the class. LEAs must work with administrators, teachers, and EL coordinators to determine which EL services are being provided in each course section.

This exception gets generated when, based on the State Course Code that the teacher is assigned to and that was certified in the Fall 2 submission, the educator does not hold the appropriate credentials and authorizations to teach that course. This could be due to reasons including, but not limited to the following:. However, if the teacher is in the same assignment for the following academic year, this should be corrected in the student information system for the new academic year and reported to CALPADS.

Unfortunately, no. Credentials and authorizations, including any local assignment options should be in place as of Census Day in order to make a determination of "Appropriate Assignment.

For charter schools authorized by a school district or county office of education, the monitoring authority is the authorizing LEA usually the district or county credential analyst. For charter schools authorized by the State Board of Education, the monitoring authority is the Commission on Teacher Credentialing.

Teachers that were employed prior to July 1, that are teaching non-core, non-college preparatory courses have been granted until July 1, to obtain the appropriate credentials and authorizations, however they must have a SEID and must be reported in CALPADS. These teachers will be counted as misassigned for every year until they have obtained the appropriate credentials and authorizations.

Report the FTE percentage for the courses a teacher teaches at that school. For middle schools implementing integrated science curriculum with integration of all science areas covered in each course in middle school:. This helps distinguish the courses from high school integrated science. For middle schools implementing traditional subject-specific science courses curriculum with one specific broad science area in each course , choose one of the following course codes for each of subject-specific courses:.

It should be noted that beginning July 1, , all charter school teachers are required to obtain a Certificate of Clearance through the Commission on Teacher Credentialing, at which time the educator will be issued a SEID. Therefore, a SEID of should not be reported for any charter school teachers. Field 9. When selecting an English learner service, LEAs should consider 1 what services are actually being provided; and 2 what the teacher assigned to that course is actually authorized to provide.

This table outlines which credential and authorizations can provide specific English learner services. To view this information, users will need to log in: Username: cig Password: ctcguid. The Online Instruction Type is determined based on who is providing the content of the course, taking attendance, and issuing grades.

If there is a teacher providing the content of the course, taking attendance, and issuing grades, whether the content is provided in a synchronous or asynchronous manner, the Online Instruction Type would be Instructor-led see "How should LEAs report online courses in CALPADS?

If this course code is selected, a CTE Designated Subjects Credential is not required, however, this course code will always trigger an exception in CalSAAS because the Monitoring Authority must verify the content of the course and verify the educator holds the appropriate authorization to teach it. LEAs are not required to populate an English learner service code on the course section record unless there are English learners enrolled in the course section.

A self-contained course is when multiple subjects are taught by one or more teachers to one group of students throughout the day. Self-contained courses can be taught at the elementary, middle, and high school levels.

LEAs should use State Course Code — Self-contained in these scenarios, even if grades are issued in a departmentalized manner. A departmentalized course is when one subject is taught by one or more teachers to multiple groups of students throughout the day. Departmentalized courses can be taught at the elementary, middle, and high school levels.

LEAs should select the appropriate State Course Code that represents the departmentalized content being provided in the course. As part of the Fall 2 submission, all students that are primarily enrolled must have at least one course section record reported. Adult-age students with disabilities in transition programs are required to have primary enrollments and will require the submission of a course section record.

LEAs have a couple of options:. These course sections should also be coded with an Instructional Strategy Code of — Special Education because they are provided to solely students with disabilities. Elementary teachers who are teaching one subject to multiple groups of students throughout the day are teaching in a departmentalized setting, even if that setting is pull-out, push-in, or itinerant. Departmentalized assignments should be reported as course sections and the specific course code representing the content music, art, physical education should be chosen.

The following codes were created specifically for this purpose:. A local assignment option LAO is a waiver based on certain Education Code sections that can be obtained at the local level to make a teacher appropriately assigned to teach a particular subject. A middle school core setting is a setting in which a teacher teaching any grades five through eight teaches two or more subject areas to the same students in the same day. For example:. Teachers in a Middle School Core Setting may teach in these settings with either a multiple subject credential or single subject authorizations.

No, this field is only required for certain courses. Refer to the validation column in the CFS for field 9. LEAs should report course enrollment for the courses occurring during the term in which Census Day falls, even if the specific class does not meet on Census Day. In this specific scenario, you would report both the A and B schedules. To ensure that these students are counted LEAs need to make sure that the student has an open enrollment that starts from the beginning of the year, but no later than Census Day.

If Census Day occurs when some enrolled students are off track, the Fall 2 submission should include the course sections and the students with open enrollments on Census Day in those course sections scheduled on the first day that the tracks are in session after Census Day.

That is a local decision. Educational options schools are required to submit course enrollment data but are currently not required to submit course completion data.

LEAs may only select one instructional strategy for each course section. If a course section uses more than one instructional strategy, then use the following hierarchy to determine which one to choose:.

LEAs are responsible for ensuring that all individuals serving in positions requiring certification are appropriately authorized. Additionally, beginning in —20 all charter school teachers serving in these positions are required, at a minimum to have a Certificate of Clearance through the Commission on Teacher Credentialing CTC. Additionally, LEAs should also populate field 9. Schools with a block alternate day schedule should report all the classes that comprise teacher assignments and student enrollments that are being offered in the academic term that is in session on Census Day.

For example, if classes 1, 2, and 3 meet on Monday, Wednesday, and Friday, and classes 4 and 5 meet on Tuesday and Thursday, all of those classes should be reported for both the teachers and students because all of these course take place in the academic term that is in session on Census Day. If each content area covered in the exploratory wheel comprises less than 50 percent of the content e.

The course section record should reflect the content area of the support instruction. The following State Course Codes were created specifically for support assignments:.

The above information is required to report teaching assignments. The high school must have the student enrolled with a Secondary Enrollment Status They must include the student in Student Course Record submission showing the student as enrolled in the class.

Course sections should be submitted for primary, secondary, and short term enrollment statuses. For secondary enrollments, courses should be reported by the K—12 LEA where the student is taking the courses. If the student is taking the course at a non-K—12 entity e. State Course Codes should be chosen based on the content of the course. If an elective course falls within any of the core content areas English, mathematics, history-social science, science, the arts, world language, physical education, career technical education , LEAs should choose the appropriate code within that content area, even if it is an elective course.

If a course does not fall with one of the core content areas, LEAs should explore courses in the Interdisciplinary Content area which range from — in the State Course Codes to see if the course aligns to any of those course codes.

AB now requires that all charter school teachers be appropriately authorized to teach the courses they are teaching. Therefore, field 9. Although charter schools are required to populate this data element, it will not be used for assignment monitoring. This data element will be retired in the —21 academic year. Yes, this data element is required to be populated for self-contained courses. If a self-contained course covers multiple standards ranges e.

There is no need to create multiple courses for the self-contained class to represent the different standards grade level ranges e. Yes, LEAs must specify the grade level standards range being covered in a departmentalized course, particularly if the standards range is MID 5—8. A Middle School Core Setting is a setting in which a teacher teaching any grades five through eight teaches two or more subject areas to the same students in the same day.

Course code — Elementary or Middle School World Language can be used for World Languages courses at the elementary or middle school level. If a course at the middle school level earns the student high school credit towards graduation, do not use , use — World Languages I. The California Commission on Teacher Credentialing has compiled a Credential Information Guide CIG that contains many different resources on credentialing and authorization requirements.

All LEAs with students identified as English learners are required by federal law to provide services to help the students attain English proficiency, develop high levels of academic attainment in English, and meet the same challenging state academic standards as all other students.

LEAs are required to provide supplementary services as part of the language instruction program including, but not limited to:. It is recommended that teachers instructing English learners in non-core academic subjects be authorized to provide services to these students.

The grade level of the students in the class will be determined from the Student Information File; therefore, it is not necessary to have individual course codes for self-contained classes by each grade. If the teacher is an itinerant teacher providing departmentalized instruction e. While we recognize that independent study courses are not usually put into a master schedule, it is necessary to capture course enrollment information for the purposes of determining whether or not the teacher is appropriately authorized.

Additionally, the student course enrollment data will be used to determine what services are being provided to students who are English learners. For each self-contained class:. For each distinct grade level:. For purposes of Fall 2 reporting, LEAs have a couple of options when reporting Independent study courses for secondary grades:.

The course sections should reflect specific content the teachers are teaching. For example, if Teacher A teaches math, English, and science, you would create three course sections for Teacher A.

Option 2: Report one self-contained course section record State Course Code to reflect that the independent study teacher teaches multiple subjects to many students. The Independent Study Indicator Field 9. Although this approach may be acceptable for purposes of assignment monitoring and Fall 2 reporting, this become problematic for purposes of reporting course completion data for End-of-Year 1.

For purposes of reporting course completion, LEAs should report the departmentalized course for which a student received credit. All staff members serving in positions requiring certification certification meaning administrative services, pupil and personnel services, or teaching credentials on Census Day first Wednesday in October annually should be reported in CALPADS.

LEAs are not required to report Staff Demographic and Staff Assignment records for college professors providing college courses to K students. Special day classes where the majority of students enrolled in the class are students with disabilities should be reported in one of two ways:. Staff providing special education services such as occupational and physical therapy or speech and language pathology:. LEAs are required to report all staff serving in positions requiring certification, including teaching assignments that are itinerant, pull-out, or push-in.

Assignments for these teachers should be reported as follows:. Local educational agencies are responsible for ensuring all staff serving the LEA's students have the appropriate credentials to do so, including contracted staff.

The "teacher of record" is the individual providing the primary instruction in the course. If an online course has instructor delivering the content of the course, taking attendance, and issuing grades to students, then that individual is considered the "teacher of record.

If the online contracted teacher of record is credentialed in another state or does not hold the appropriate California credential and authorizations, this will result in a misassignment. LEAs should consider, when selecting an online content provider, whether or not the teachers have the appropriate credentials and authorizations.

LEAs are legally authorized to have a librarian. If the teacher of record is on statutory leave, no matter the duration, that teacher should be reported on the CRSE record. The LEA should create separate staff assignment records for each job classification at each school the staff member is assigned. All charter school teachers must obtain a Certificate of Clearance no later than July 1, In some unique cases, there are administrators and pupil personnel services staff who may not have a SEID.

LEAs must submit data on all staff employed in positions requiring certification that are actively employed on Census Day. The FTE percentage will be determined through Field 8.

For each staff member reported, LEAs must report the percentage of full-time equivalency spent in each job classification. The value in Field 8. Note: This represents a reporting change. In general, any personnel falling into one of the following classifications would be required to be certificated when employed by a public school district:.

If the manager is performing duties in a position that requires an administrative services credential, then yes. Supervision is a term used on General and Standard Services Credentials. Supervision credentials usually allow service as a supervisor, consultant, coordinator, or in an equivalent or intermediate level administrative position. Only staff in positions that require certification are included.

This may cause issues when it comes time for the LEA to certify data. If this staff member is the teacher of record for a particular course section, they may also be reported on the CRSE record. One year of service counts for the staff member if the staff member is employed in a certificated position at any part of the year.

If the leave of absence prevents the staff member from service for the entire year, the period of leave should be omitted from the years of service total. For both fields, count any partial year as one year. Do not count years during which the teacher did not work e. Substitute teaching should be counted if the teacher was certificated. The Commission on Teacher Credentialing provided the California Department of Education CDE with the most frequently used local assignment options and those are the codes represented in the code set.

If a local assignment option does not appear in the code set, leave the field blank. Assembly Bill Chapter , Statutes of added sections Local educational agencies LEAs should refer to these code sections for details on the new law.

Education Code section The pupil is sent home or released from campus before the conclusion of the designated school day;. The pupil is assigned to a service, instructional work experience, or to an otherwise named course in which the pupil is assigned to assist a certificated employee, but not expected to complete curricular assignments, in a course the certificated employee is teaching during that period and where the ratio of certificated employees to pupils assigned to the course for curricular purposes is less than one to one;.

Students who leave the school campus to take courses at another school or community college should NOT be reported using either of these new course codes because they are receiving educational instruction during the period they leave the school campus.

If a student is assisting a teacher, the Statewide Educator Identifier SEID of the teacher the student is assisting should be reported. If a student is assisting non-credentialed staff, then the SEID "" should be used. This is necessary because much of the course section information needed to report the course is in the student information system of the LEA where the student takes the course. Additionally, in order to report a SCTE completer record for a student, the student must have taken the capstone course at the same LEA in the same academic year.

The intent of Snapshot reports 3. For purposes of calculating CTE completers for purposes of the Perkins V Program and the California School Dashboard, the student will ultimately get counted as a completer at the LEA from which they graduate, regardless of which LEA reported the student as a completer.

For purposes of attributing completers for purposes of Perkins V, the completer gets counted at the LEA where they are primarily enrolled. For purposes of the California School Dashboard, the completer gets counted at the school and district from which the student graduates, regardless of which LEA reported the student as a completer.

No, K—8 schools are not required to submit course completion records. Education Department for the Carl Perkins Program. Any alpha or numeric character is acceptable, as long as the field length does not exceed three characters. The EOY 1 Submission does not require the course completion data to be reported for 7th and 8th grade self-contained courses, as the completion of a self-contained course in these grades has little or no meaning, in terms of course completion.

Reporting these 7th and 8th grade courses by breaking them out into their specific content areas, much like the way grades are given for each content area, makes more sense to report; however, it is not required. Currently, charter schools that are entirely independent study are not required to submit course completion records. If a charter school chooses to submit course completion records, departmentalized course sections would be preferred, because the completion of a self-contained course has little or no meaning and provides no value to the consumers of the data.

Even if a student receives a failing grade in a course, it is considered a completion, and it is to be reported. Or if the course is a CTE course that earns the student college credit, use the appropriate CTE course code Then, after selecting the appropriate state course code LEAs should populate field 9.

The suspension duration should represent the actual count of days that the student missed instruction due to suspension, including any days the student was suspended pending expulsion.

See the following scenarios:. Scenario 1: Student is involved in a fight on a Friday and is suspended for five days. The student is not allowed to come to school for Monday — Friday of the following week, but returns the following week. Scenario 2: Student is involved in a fight and is suspended for five days pending an expulsion hearing.

The expulsion hearing is held 17 school days after the date of the initial suspension and the student is expelled. The student then enrolls in another school three days after the student was expelled. LEAs should report all results for a specific student within an incident. For example, if a student is involved in a fight, receives in-school suspension, out-of-school suspension, and is ultimately expelled, the LEA should report three results for that student for that incident: — In-school Suspension, — Out-of-School Suspension, and — Expulsion.

This split was necessary to accommodate the collection of incidents that resulted in restraint or seclusion but are not associated with a violation of Education Code sections and An incident is defined as an event involving one or more students, committing one or more violations of Education Code sections or , or resulting in a restraint or seclusion during school hours as defined in Education Code Section Education Code Section s describes instances in which a student may be suspended or expelled for incidents occurring outside of school hours, but in relation to a school activity or school attendance.

California laws apply to a California student placed by an LEA in an out-of-state residential placement. The LEA must report all incidents at nonpublic schools NPS involving a violation of Education Code sections and , regardless whether the student was suspended or expelled; all incidents resulting in restraint or seclusion during school hours, whether or not the incident involved a violation of Education Code sections and ; all law enforcement referrals, and all school-based arrests.

An out-of-state nonpublic school NPS must also follow any applicable reporting requirements of the state in which it is located. The LEA must report all incidents at NPAs involving a violation of Education Code sections and , regardless whether the student was suspended or expelled; all incidents resulting in restraint or seclusion during school hours, whether or not the incident involved a violation of Education Code sections and ; all law enforcement referrals, and all school-based arrests.

All behavioral restraints should be reported. California Education Code a. This includes both mechanical restraints and physical restraints. California Education Code b. California Education Code Physical Restraint means a personal restriction that immobilizes or reduces the ability of a pupil to move his or her torso, arms, legs, or head freely.

It does not include a physical escort, which means a temporary touching or holding of the hand, wrist, arm, shoulder, or back for the purpose of inducing a pupil who is acting out to walk to a safe location.

It does not include the use of devices by peace officers or security personnel for detention or for public safety purposes.

It does not include the use of devices by trained school personnel, or by a pupil, prescribed by an appropriate medical or related services professional, if the device is used for the specific and approved purpose for which the device or equipment was prescribed, which shall include, but not be limited to, all of the following:. Local educational agencies and educational providers are the subjects of the provisions in California Education Code Section et seq. An educational provider, as defined in Education Code Section Probation department personnel would not appear to meet the definition of educational provider.

The LEA must determine based on the specific circumstances of the incident whether it met the definition of physical restraint in Education Code Local educational agencies and educational providers — not fellow students — are the subjects of the provisions in California Education Code Section et seq.

All seclusions should be reported. California Education Code Section a. California Education Code Section The involuntary confinement of a pupil alone in a room or area from which the pupil is physically prevented from leaving. The new End-of-Year 3 file specifications allow the LEA to report multiple outcomes incident results. In this situation, the LEA should report both outcomes. The question does not specify all of the circumstances, including where the adult staff member is in relation to the student.

When seclusion is used, an educational provider must keep constant, direct observation of the pupil, which may be through observation of the pupil through a window, or another barrier, through which the educational provider is able to make direct eye contact with the pupil.

Education Code Section The law does not require the LEA to report the duration of restraint or seclusion. However, according to California Education Code Section However, the regulation containing that requirement, former Title 5, California Code of Regulations Section i 9 , was repealed in Student Exit Category Code E ExpelledNoKnownEnroll should only be used when the student is expelled and the whereabouts of the student cannot be determined.

The California Department of Education CDE has created a matrix that should help: The Administrator Recommendation of Expulsion Matrix is designed to help administrators decide when the expulsion of a student should be deemed mandatory, should be expected, or should be at the administrator's discretion.

The Student Offense Codes are not necessarily numbered according to an order of severity. For further details regarding these hierarchical guidelines, refer to the sub-section in the Data Guide entitled Student Discipline.

If a student is removed from their regular instructional setting and has received in-school or out-of-school suspension, or expulsion while going through a manifestation determination, then the removal should be reported to CALPADS. These would be reported as two separate incidents. The incident's local ID is tied to the academic year and the school of the given student s ' enrollment. This means that the middle school will create a unique incident to report only the student or students enrolled at the middle school who were involved in the fight, and the high school will also create a unique incident to report only their students.

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